In a world where virtual meetings are part of everyday life, having tools that facilitate the organization and monitoring of these meetings is essential.
Artificial intelligence (AI) meeting assistants have become a key solution for increasing productivity, allowing teams to focus on discussions instead of worrying about taking notes or assigning tasks.
Below, we’ll explore the most important features of these tools and how to choose the best one for your needs.
What are AI assistants for online meetings for?
Although functionalities may vary between different applications, the most prominent AI assistants usually offer these features:
Take notes and transcribe
Automated notes are essential for remembering the most important points of a meeting and the tasks assigned to participants. Additionally, many tools offer full transcripts that capture every word, creating an accessible, searchable record.
Task Tracking
These assistants not only record assigned tasks, but can also send reminders to those responsible for completing them. Some, like Sembly and MeetGeek, even integrate with project management tools to streamline this process.
Integration with third-party services
The ability to sync these tools with apps like Google Calendar, Outlook, or video conferencing platforms like Zoom and Microsoft Teams is another notable advantage.
However, not all wizards are compatible with all platforms, so it is important to check their integration with your current tools.
Smart Search
Keyword searching allows you to find specific information from past meetings, saving time and avoiding manual searches through multiple documents and recordings.
What is the best AI assistant for online meetings?
Based on a comprehensive evaluation of more than 30 tools, we highlight some of the best AI assistants available:
- Otter.ai: Full of collaborative features and has a fairly generous free plan.
- Fathom: Ideal for those looking for a free solution with basic note-taking functionalities.
- Sembly: An excellent option for companies that need integration with project management tools.
- Avoma: Recognized for its advanced transcription and conversation analysis capabilities.
- MeetGeek: Stands out for its intuitive interface and ability to generate automatic meeting summaries.
- Fireflies.ai: The best at creating summaries and offering statistics for each meeting.
Otter.ai
Otter.ai stands out for its ability to transcribe meetings accurately and in real time. It allows you to generate automatic summaries and search within transcripts using keywords.
In addition, it integrates collaborative functions such as adding comments and highlighting key points in the generated documents.
Integrations: It is compatible with tools such as Zoom, Google Meet and Microsoft Teams, making it easier to connect with video conferencing platforms.
Price: Offers a free plan with limited features. Paid plans start at $17 per month, including advanced options like voice analytics and extended storage.
Sembly AI
Sembly AI is ideal for teams looking for a complete assistant. In addition to detailed transcripts, the tool generates automatic summaries, tracks action items, and allows you to create tasks directly from meetings.
It focuses on capturing key details such as dates, metrics, and decisions, and presenting them as a summary.
Integrations: Works with platforms like Zoom, Microsoft Teams and Google Meet. It also connects with management tools like Asana and Trello.
Price: Offers a free plan with basic functionalities. Paid plans start at $10 per month per user, offering access to premium features like AI-generated summaries and unlimited transcriptions.
Fireflies.ai
Fireflies.ai excels in its ability to organize meetings and extract relevant information. It uses AI to track topics, perform sentiment analysis, and break down engagement statistics (like words per minute).
It also allows you to filter important elements such as dates and tasks from the transcripts.
Integrations: Offers extensive integration options with applications such as HubSpot, Salesforce, Slack and Dropbox, as well as automation tools through Zapier.
Price: It has a free plan that includes 800 minutes of storage for meetings. Paid plans start at $18 per user per month.
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This tool focuses on AI-powered search within transcripts. Allows advanced searches and automatic summaries based on the results.
Additionally, you can create video clips from meeting highlights and organize them into folders. It also provides statistics about speakers, such as speaking time and words per minute.
Integrations: Compatible with platforms such as Notion, HubSpot, Salesforce and Slack. It also includes integration with Zapier for automations.
Price: The free plan allows unlimited transcriptions for Zoom and Google Meet. The Pro subscription starts at $25 per user per month.
MeetGeek
MeetGeek specializes in providing smart summaries and actionable recommendations at the end of meetings.
Automatically transcribe sessions and extract key decisions, questions and tasks. Its tracking function allows you to assign tasks directly from the assistant.
Integrations: Compatible with tools like Microsoft Teams, Zoom, and Google Meet, as well as apps like Slack and Trello.
Price: It has a free plan for small teams, while paid plans start at $12 per month per user, with advanced features such as meeting analysis and customizable transcriptions.
Fathom
Fathom stands out as a free and accessible option, ideal for those looking for basic transcriptions and automatically generated summaries. It also allows you to highlight and share key points during meetings in real time.
Integrations: Mainly compatible with Zoom, although it continues to expand its functionalities on other platforms.
Price: It’s completely free, making it a great option for individuals or teams on a budget.
Increase your productivity with an AI assistant
AI meeting assistants not only save time but also improve collaboration and organization at work.
From free tools to advanced solutions, these apps are designed to fit the needs of any team.
Before choosing one, consider your priorities, budget, and compatibility with your current tools. Whenever possible, start by trying a free plan and see how they can transform your meetings.
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